Preparing Your Wedding Guest List

Important Note: Always order 25 extra envelopes (both outer and inner styles) for every 100 invitations. Mistakes are infrequent, but changes and additions can sometimes be many. I will only accept jobs with 25 extra envelopes per 100 invitations.

In order for your wedding invitation envelopes to be processed in the most expedient, efficient and accurate manner, it is important that your complete and accurate list be prepared in the following way:

• Your wedding list should be made in Microsoft Word format, Times New Roman 14 point, and flush left. Three lines per address, one column per page. Please triple-space between each set of names/addresses. I cannot accept hand-written lists because potential inaccuracies.
  
  Example:
  
  Mr. and Mrs. William Shakespeare     
  123 Fourth Avenue
  New York, New York 10001

OR

Mr. William Shakespeare                        and Guest

123 Fourth Avenue

New York, New York 10001

• You may end up with 10 names per page, 10-15 pages for an average list. Please do not use all capital letters; proper upper/lower cases is necessary. Sorry, I cannot accept Excel Spreadsheet format, but I understand that it can easily
  be converted to Word format.

• Please double check correct spellings of names, addresses, and proper zip code (‘plus 4’ is not necessary). I will transcribe the exact information that I am given. If you are unsure of a particular zip code, you can check it at www.usps.com.

• Please do not use any abbreviations or nicknames. Spell out ALL names, street, city and state. Spell out the word “and” (Mr. and Mrs.), rather than using the ampersand.

• Every guest has a title. Appropriate titles are always used, even for children. If you have questions, please see the wedding etiquette page for information.

• Please number each page; do not staple pages together.

• If we are meeting in person, please print out two complete copies, one for me and one for you. This way, if I need to call you for clarification of information, we will both have the same list, in the same order. Lists can also be emailed to me, using a Word (.doc) attachment.

• Always remember to include an invitation/envelope for the officiant, the parents of both bride and groom, the wedding party members, and, of course, yourself. Years from now, you will enjoy seeing and remembering the calligraphy on your envelope- it’s a beautiful memento.